Tuesday, December 31, 2013

So Long 2013 and Welcome 2014!


Reflection on the year past, and anticipation of the year to come. 

Looking back on 2013 as it draws to a close, this year had many moments, as do all years, of wonderment, joy and sadness, prosperity and loss. Will 2014 be any different? All we can pray and hope for is more moments of joy than sadness and more growth than loss.

Before making your resolutions or goals for the New Year upon us ask yourself these questions.
  1. What was remarkable about 2013? 
  2.  Who came into my life this year?
  3. Who left?
  4. What were my greatest achievements/accomplishments?
  5. What was my favorite moment/memory?
  6. What was the best surprise?
  7. What was the single most significant event of the year?
  8. What was the biggest disappointment?
  9. When I look back on the year, I could never have imagined (fill in the blank)
  10.  How do I want 2014 to be different?



  • What was remarkable about the year?
  • Who came into my life this year?
  • Who left it?
  • What were my best accomplishments/achievements?
  • Favorite times/moments?
  • Biggest disappointment?
  • Best surprise?
  • When I look back on the year, I could never have imagined (fill in the blank).
  • What was the single most significant event of the year?
  • How do I want next year to be different?
  • - See more at: http://www.debbiephillips.com/2013/12/16/a-great-way-to-say-goodbye-to-2013/#sthash.KLyWH7Cl.dpuf



  • What was remarkable about the year?
  • Who came into my life this year?
  • Who left it?
  • What were my best accomplishments/achievements?
  • Favorite times/moments?
  • Biggest disappointment?
  • Best surprise?
  • When I look back on the year, I could never have imagined (fill in the blank).
  • What was the single most significant event of the year?
  • How do I want next year to be different?
  • - See more at: http://www.debbiephillips.com/2013/12/16/a-great-way-to-say-goodbye-to-2013/#sthash.KLyWH7Cl.dpuf


    I'm not much for making New Year's resolutions; I prefer to set goals both personally and professionally. I would rather look to the positive and see I can accomplish or make better, not what I'm trying to avoid or stop doing. What ever you choose for 2014 remember this...

    Stay strong, stay positive and always be true to yourself! 

    Focus on the positive, don't wallow in the negatives and what ifs. 

    Be proud of who you are and fight for who you want to become! 

    Have a Happy Healthy New Year!

    Monday, December 16, 2013

    Success Tip #12

    Tuesday, December 10, 2013

    Office Gossip, Make it Stop!


    We all have that one person in the office that has nothing better to do than talk about her co-workers. And let's be honest, we have all participated in gossip at one time or another. After all, it’s tough to resist a juicy new piece of information about another person. Co-workers overhear a colleague making dental appointments, having marital spats, and discussing layoff rumors. The question is: what do they do with the information they hear? Does your corporate environment condone gossip?

    Employees need to understand that rumors can “permanently damage professional images.” Busybodies who blabber about other people’s business may derail their own careers as well.


    Before sharing a juicy tidbit, people need to ask themselves:


    • Will discussing this information distract people from the work at hand?

    • Could this tasty morsel damage morale or someone’s reputation?

    • Does it “cross the line into harassment?”


    If yes to any of these, then folks need to keep their mouths shut.


    Now on the other hand, some gossip has also been proven to be useful in the workplace. There are supervisors who learn how hard their employees work through gossip, like how: “Jayne has been volunteering with a lot of projects lately.”

    Insightful workers use gossip to their advantage. For example, learning that your co-worker is going on a month-long leave will give you the opportunity to immediately volunteer to help out with any of their projects while they’re away, making you look good in front of your boss.

    As we know, not all gossip is good. Malicious gossip like: “I can’t believe that suck-up Frank got the promotion” can decrease workplace productivity and cultivate resentment. This is even worse when false rumors meant to bring others down are spread.

    Negative gossip and mud-slinging does not just bring one person down. The negativity in the workplace environment fills it with tension, making it bad for everyone. If the office atmosphere is strained, small problems are blown up and of employees become anxious and tense.

    Evaluate the Gossip

    When your co-worker comes to you with some new tidbit of gossip to tell, try answering the following questions:
    • Why is my co-worker sharing this news and what are his/her motives? 
    So Kathy's saying that Larry, the project head, hasn’t been putting a lot of effort in the new assignment. Yet hasn’t Kathy been always jealous of Larry’s fast advancement? Could she be just doing this because she wants to create an opportunity for herself? Don’t forget to ask this question when you’re the one faced with a piece of interesting information which you want to share. Why do you want this information to be known? Is it because you’re happy or concerned for a co-worker, or just jealous of him or her? If your answer is the latter, be reasonable and try to consider the negative consequences which spreading this might cause, and if you feel like you really have to tell it to someone, tell your cat.

    • Does this news have any basis? 
    This question is especially important if you’re a manager. If you’ve been hearing negativity about a team member’s work habits, it’s always good to check the facts by asking more neutral parties or the person directly involved, before action can be taken to correct any problem. It's important to remember that it’s never good to cause any false speculation or mud-slinging. Rumors will only create negative outcomes and resentment. 

    Inspire Positive Conversation

    Everyone would prefer to work in a healthy positive environment rather than in an uncomfortable, backstabbing one. Try to be a role model in the betterment of favorable conversation; this is especially important if you’re a team leader. If you hear anyone starting gossip that you know is just malicious talk and mud-slinging, stop it immediately. You can say something like: “I don’t think Jake is a slacker like you’ve been saying. As a matter of fact, I’ve seen him working a lot of overtime lately. "If the mean talk continues, the issues should be brought up in a company meeting; talk about how the nasty gossip and mud-slinging has been negatively affecting everyone’s work. You may be surprised to see other co-workers are thinking the same way as you do. 

    Act Promptly

    Make sure to clarify things with anyone involved. If someone has been spreading a rumor that you’ve been taking credit for Steve's work, talk things out with Steve and make sure that he knows that the rumors aren’t true. Speak with the person who has been fueling the rumor mill. Try to uncover and solve the source of the resentment. Be calm and composed during the conversation. Acting rash or immature will only turn the situation even more against you. Show how fictitious the gossip is by behaving in a way that contrasts the chatter. By continuing to live life the way you’ve always had, you’ll extinguish any talk false rumors against you.

    We spend more time with our office family during the week than we do our children and our spouses; so we need to do everything we can to make it as enjoyable as possible.


    Sunday, December 8, 2013

    The Best Kind of People


    Onceinalifetime
    The best kind of people are the ones that come into your  life and make you see the Sun where you once saw clouds. The people that believe in you so much, you start to believe in you too. The people that love you, simply for being you. The once in a lifetime kind of  people.

    Tuesday, December 3, 2013

    IRS to Employers: Hire Veterans by Dec. 31 and Save on Taxes

    Issue Number:    IRS Special Edition Tax Tip 2013-15


    c04bc-irs-605IRS to Employers: Hire Veterans by Dec. 31 and Save on Taxes
    If you plan to hire soon, consider hiring veterans. If you do, you may be able to claim the federal Work Opportunity Tax Credit worth thousands of dollars.
    You must act soon. The WOTC is available to employers that hire qualified veterans before the new year.


    Here are six key facts about the WOTC:
    1. Hiring Deadline.  Employers hiring qualified veterans before Jan. 1, 2014, may be able to claim the WOTC. The credit was set to expire at the end of 2012. The American Taxpayer Relief Act of 2012 extended it for one year.
    2. Maximum Credit.  The tax credit limit is $9,600 per worker for employers that operate a taxable business. The limit for tax-exempt employers is $6,240 per worker.
    3. Credit Factors.  The credit amount depends on a number of factors. They include the length of time a veteran was unemployed, the number of hours worked and the amount of the wages paid during the first year of employment.
    4. Disabled Veterans.  Employers hiring veterans with service-related disabilities may be eligible for the maximum tax credit.
    5. State Certification.  Employers must file Form 8850, Pre-Screening Notice and Certification Request for the Work Opportunity Credit, with their state workforce agency. They must file the form within 28 days after the qualified veteran starts work. For more information, visit the U.S. Department of Labor’s WOTC website.
    6. E-file.  Some states accept Form 8850 electronically.
    For more about this topic, visit IRS.gov and enter ‘WOTC’ in the search box.

    Thursday, November 28, 2013

    Happy Thanksgiving

    LAE Business Services, Inc. would like to wish all of our family, friends and our clients a very Happy Thanksgiving. 
    Thank you for all your support and loyalty this past year. We wouldn't be here without you!


    Wednesday, November 27, 2013

    Treasury, IRS Will Issue Proposed Guidance for Tax-Exempt Social Welfare Organizations

    Issue Number: IR-2013-92


    c04bc-irs-605Treasury, IRS Will Issue Proposed Guidance for Tax-Exempt Social Welfare Organizations
    Initial Proposed Guidance Clarifies Qualification Requirements and Seeks Public Input
    WASHINGTON — The U.S. Department of the Treasury and the Internal Revenue Service today will issue initial guidance regarding qualification requirements for tax-exemption as a social welfare organization under section 501(c)(4) of the Internal Revenue Code. This proposed guidance defines the term “candidate-related political activity,” and would amend current regulations by indicating that the promotion of social welfare does not include this type of activity. The proposed guidance also seeks initial comments on other aspects of the qualification requirements, including what proportion of a 501(c)(4) organization’s activities must promote social welfare.
    The proposed guidance is expected to be posted on the Federal Register later today.
    There are a number of steps in the regulatory process that must be taken before any final guidance can be issued. Given the significant public interest in these and related issues, Treasury and the IRS expect to receive a large number of comments. Treasury and the IRS are committed to carefully and comprehensively considering all of the comments received before issuing additional proposed guidance or final rules.
    “This is part of ongoing efforts within the IRS that are improving our work in the tax-exempt area,” said IRS Acting Commissioner Danny Werfel. “Once final, this proposed guidance will continue moving us forward and provide clarity for this important segment of exempt organizations.”
    “This proposed guidance is a first critical step toward creating clear-cut definitions of political activity by tax-exempt social welfare organizations,” said Treasury Assistant Secretary for Tax Policy Mark J. Mazur. “We are committed to getting this right before issuing final guidance that may affect a broad group of organizations. It will take time to work through the regulatory process and carefully consider all public feedback as we strive to ensure that the standards for tax-exemption are clear and can be applied consistently.”
    Organizations may apply for tax-exempt status under section 501(c)(4) of the tax code if they operate to promote social welfare. The IRS currently applies a “facts and circumstances” test to determine whether an organization is engaged in political campaign activities that do not promote social welfare. Today’s proposed guidance would reduce the need to conduct fact-intensive inquiries by replacing this test with more definitive rules.
    In defining the new term, “candidate-related political activity,” Treasury and the IRS drew upon existing definitions of political activity under federal and state campaign finance laws, other IRS provisions, as well as suggestions made in unsolicited public comments.
    Under the proposed guidelines, candidate-related political activity includes:
    1. Communications
    • Communications that expressly advocate for a clearly identified political candidate or candidates of a political party.
    • Communications that are made within 60 days of a general election (or within 30 days of a primary election) and clearly identify a candidate or political party.
    • Communications expenditures that must be reported to the Federal Election Commission.
    2. Grants and Contributions
    • Any contribution that is recognized under campaign finance law as a reportable contribution.
    • Grants to section 527 political organizations and other tax-exempt organizations that conduct candidate-related political activities (note that a grantor can rely on a written certification from a grantee stating that it does not engage in, and will not use grant funds for, candidate-related political activity).
    3. Activities Closely Related to Elections or Candidates
    • Voter registration drives and “get-out-the-vote” drives.
    • Distribution of any material prepared by or on behalf of a candidate or by a section 527 political organization.
    • Preparation or distribution of voter guides that refer to candidates (or, in a general election, to political parties).
    • Holding an event within 60 days of a general election (or within 30 days of a primary election) at which a candidate appears as part of the program.
    These proposed rules reduce the need to conduct fact-intensive inquiries, including inquiries into whether activities or communications are neutral and unbiased.
    Treasury and the IRS are planning to issue additional guidance that will address other issues relating to the standards for tax exemption under section 501(c)(4). In particular, there has been considerable public focus regarding the proportion of a section 501(c)(4) organization’s activities that must promote social welfare. Due to the importance of this aspect of the regulation, the proposed guidance requests initial comments on this issue.
    The proposed guidance also seeks comments regarding whether standards similar to those proposed today should be adopted to define the political activities that do not further the tax-exempt purposes of other tax-exempt organizations and to promote consistent definitions across the tax-exempt sector.

    Tuesday, November 26, 2013

    Student Loan Forgiveness Is Possible If...




    paying-off-student-loans-1
    Long Island- Wish you could make your student loans disappear?

    Student loan forgiveness programs can make it happen, but there’s a problem.
      
    “There needs to be more awareness about these programs,” said Betsy Mayotte, director of regulatory compliance at American Student Assistance, a nonprofit that helps borrowers manage their student debt. So the organization released a student loan forgiveness guide this year on its website, http://asa.org.
    The Consumer Financial Protection Bureau, a government watchdog, released its own guide recently to bring attention to the programs. The programs are not a quick fix. Instead, they enable borrowers to erase their remaining student debt after several years of payments. Most of the programs are tied to certain low-paid professions, such as teachers or public defenders, and have other restrictions.

    Here’s an overview of several options.

    Public service program
    This program is for those who work in federal, state or local government jobs or at a nonprofit that has been designated as a 501(c)(3) tax-exempt organization.
    The federal consumer protection bureau estimates that a quarter of the country’s workforce falls into those categories. Individuals also must have high student loan balances relative to their incomes.
    The program works like this: Anyone who makes 120 on-time monthly payments toward their student loans and works in a qualifying job for 10 years (they don’t have to be consecutive) can apply to have their remaining balance forgiven.
    The amount of the loans forgiven is not taxed, under current tax law.
    Only those with federal Direct Loans will qualify for this program, but some loans, such as the Federal Family Education Loan (also known as FFEL) and the Perkins Loan, can be consolidated into a Direct Loan. If you don’t know what type of federal loan you have, you can find out at nslds.ed.gov.
    The program was established in 2007, so no one has received loan forgiveness yet.
    Those hoping to take advantage need to make sure their job qualifies with the Department of Education every year, says Mark Kantrowitz, publisher of Edvisors.com. Save the paperwork and annual income forms in case you need to later prove your eligibility.
    The Department of Education offers more guidelines:
    http://1.usa.gov/18sELJS.
    Under this program, borrowers can qualify for reduced monthly payments and, after 25 years, the remaining balance is forgiven.
    It is important to note that the forgiven amount is taxed as income, which means you will likely have to pay a sum to the IRS that is lower than the amount forgiven.
    The program is for those whose federal student loan debt is high relative to their income and family size.
    Your lender will ultimately decide if you are qualified, but you can see if you would benefit from this program by using this online calculator: http://1.usa.gov/1bIO1yw.
    There are other rules, such as which types of federal loans qualify. The Department of Education has a helpful tipsheet: http://1.usa.gov/19JJVQA.

    Pay as you earn plan
    Borrowers can apply to have their monthly payments reduced and, after 20 years of payments, the balance is forgiven.
    Any forgiven amounts are taxed as income.
    This program is for those with a high level of federal student loans compared to their income and who took out their first federal student loan after Oct. 1, 2007.
    Use the Department of Education’s online calculator to see if you qualify: http://1.usa.gov/194F7V0.

    Other programs
    Depending on your job, you may be able to get help with your loans.
    Teachers, for example, should see if they are eligible for the teacher loan forgiveness program.
    They must work at a qualifying school for five consecutive years to receive up to $17,500 in forgiveness on certain federal loans. For more details, see: http://1.usa.gov/1bITqWq.
    American Student Assistance put together a list of more than 60 programs. Some are based on type of job; others are state programs. Some state programs even help with private loans.
    Mayotte of American Student Assistance recommends an Internet search to see if your state or job qualifies for some sort of student loan help.
    She says it’s important to ask your employers or human resources department if student loan help is available. She says more employers are refunding a part of their employee’s student loan payments.
    Mayotte also warns that borrowers should not take jobs just to have their student loans forgiven, or take out too much debt because they assume their debt will be forgiven.
    Many of the programs are budget-based, she says, and there’s a possibility that some could disappear or not be around by the time you graduate.

    Thursday, November 21, 2013

    IRS Warns Consumers of Possible Scams Relating to Relief of Typhoon Victims


    IR-2013-90, Nov. 15, 2013


    WASHINGTON ― The Internal Revenue Service today issued a consumer alert about possible scams taking place in the wake of Typhoon Haiyan. On Nov. 8, 2013, Typhoon Haiyan — known as Yolanda in the Philippines — made landfall in the central Philippines, bringing strong winds and heavy rains that have resulted in flooding, landslides, and widespread damage.
    Following major disasters, it is common for scam artists to impersonate charities to get money or private information from well-intentioned taxpayers. Such fraudulent schemes may involve contact by telephone, social media, email or in-person solicitations.
    The IRS cautions people wishing to make disaster-related charitable donations to avoid scam artists by following these tips:
    • To help disaster victims, donate to recognized charities.
    • Be wary of charities with names that are similar to familiar or nationally known organizations. Some phony charities use names or websites that sound or look like those of respected, legitimate organizations. The IRS website at IRS.gov has a search feature, Exempt Organizations Select Check, through which people may find legitimate, qualified charities; donations to these charities may be tax-deductible. Legitimate charities may also be found on the Federal Emergency Management Agency (FEMA) website at fema.gov.
    • Don’t give out personal financial information — such as Social Security numbers or credit card and bank account numbers and passwords — to anyone who solicits a contribution from you. Scam artists may use this information to steal your identity and money.
    • Don’t give or send cash. For security and tax record purposes, contribute by check or credit card or another way that provides documentation of the gift.
    • If you plan to make a contribution for which you would like to claim a deduction, see IRS Publication 526, Charitable Contributions, to read about the kinds of organizations that can receive deductible contributions.
    Bogus websites may solicit funds for disaster victims. Such fraudulent sites frequently mimic the sites of, or use names similar to, legitimate charities, or claim to be affiliated with legitimate charities in order to persuade members of the public to send money or provide personal financial information that can be used to steal identities or financial resources. Additionally, scammers often send email that steers the recipient to bogus websites that appear to be affiliated with legitimate charitable causes.
    Taxpayers suspecting disaster-related frauds should visit IRS.gov and search for the keywords “Report Phishing.” More information about tax scams and schemes may be found at IRS.gov using the keywords “scams and schemes.”

    Sunday, November 17, 2013

    NY State Sales Tax 2013 Filing Due Dates

    Sales tax applies to retail sales of certain tangible personal property and services. Use tax applies if you buy tangible personal property and services outside the state and use it within New York State.

    NYS Sales Tax Web File
    • January 22, 2013
    Sales Tax Return for Monthly Filers Due
    • February 20, 2013
    Sales Tax Return for Monthly Filers Due
    • March 20, 2013
    Sales Tax Return for Quarterly Filers Due
    Sales Tax Return for Monthly Filers Due
    Sales Tax Return for Annual Filers Due 
    • April 22, 2013 
    Sales Tax Returns for Monthly Filers Due
    • May 20, 2013
    Sales Tax Returns for Monthly Filers Due
    • June 20, 2013
    Sales Tax Return for Quarterly Filers Due
    Sales Tax Return for Monthly Filers Due
    • July 22, 2013
    Sales Tax Returns for Monthly Filers Due 
    • August 20, 2013
    Sales Tax Returns for Monthly Filers Due  
    • September 20, 2013
    Sales Tax Return for Quarterly Filers DueSales Tax Return for Monthly Filers Due
    • October 21, 2013 
     Sales Tax Returns for Monthly Filers Due  
    • November 20, 2013
     Sales Tax Returns for Monthly Filers Due  
    • December 20, 2013 
    Sales Tax Return for Quarterly Filers DueSales Tax Return for Monthly Filers Due
     

    Saturday, November 16, 2013

    Boost Morale-Increase Productivity

    We all have those days when we're down in the dumps and just can't get motivated. But are you seeing that more often than not at your office? Is productivity beginning to suffer?  Does the staff morale need a makeover?

    There are many simple, but effective techniques you can use to boost employee morale, even if your staff is really down in the dumps.



    Change up the schedule
    When people are stuck in a rut, you need to break out of the daily grind. Allow them start a little later on Monday so they can tie up any personal loose ends leftover from the weekend and come in focused and ready to turn things around.

    Have a daily pow wow
    When people are down, keeping things quiet will only make it worse. Have a daily brief meeting where you can share the actions and progress you're taking to make things better. Do this in a daily circle standing, like a huddle.  It creates a natural shot of energy and is better for you than coffee and doughnuts.
     


    Say "thank you"
    This is the easy one. It's just two simple words. Say it and say it about something specific and with sincerity. Showing your staff they are appreciated goes a long way in the effort to increase morale.
     

    Let them talk
    If you're a customer service person you're taught that angry people need to vent before they'll be open to change. Speak with your employees individually or in small groups to share the problems and challenges they're facing. This technique is a considerable step in restoring morale. In large groups it's more likely to get someone on a soap box harping on one problem, which can generate more problems than you can fix, so keep it to smaller more personal groups.

    Change the scenery
    Even in the greatest workspace, emotions can decline when the physical environment stays the same. Get your team out of the office occasionally for a unique and different activity, like volunteering for a day at Habitat for Humanity, community food drive or a company fishing trip. While everyone is out, have the office spruced up with fresh paint or floral arrangements with bright colors. The return to a clean bright space may be just the sparkle you need to improve morale.
     
    Do something out of the ordinary
    Bringing in doughnuts or bagels for breakfast is a nice gesture, but might not be enough to uplift the mood. Do something different: If your employees sit in front of their computers all day, hire a massage therapist to come in so employees can enjoy quick but revitalizing back and shoulder massage. Or how about hiring a yoga instructor to come in to teach a class for an hour?

    Remember-Have fun! You don't have to dress in a crazy costume, but you can promote good spirits and enjoyment in the workplace. Go around and talk to your employees. Smile. Acknowledge what they do, for without them, you wouldn't be in business.

    Sunday, November 10, 2013

    Veterans Day 2013




     To All Our Service Men and Women
     
    My heart and appreciation goes out to all our men and women
    To those who have served and to those who still are today

    In peace and in war
    You are there, protecting and defending our country, our freedom, our honor
    Some call them soldiers, I call them heroes
     
    Our veterans have risked their lives for us
    They have lived through hell and fought with honor

    For every life, there is a soul
    For every soul, there is a life

    For those who have died, we show tremendous gratitude
    And hold you forever in our memory

    For those who live, along with them live the horrific memories of battle
    Some memories are of defeat and some of victory
     
    Our veterans are more than soldiers
    They were and always will be our heroes

    Friday, November 8, 2013

    Bookkeeping Tip #157 Educate Yourself

    Bookkeeping may seem like an overwhelming task simply because you are unfamiliar with how to do it
    Bookkeeping Tip 157
    Even if you’re going to hire a professional for your record keeping, it’s advisable to have the basic knowledge of how your books work. Many online schools offer basic bookkeeping classes that teach the necessary skills. Why not spend a few hours learning some basic bookkeeping strategies? It could prove to be a wise investment of your time.

    Thursday, November 7, 2013

    IRS:Fast Track Settlement Program Now Available Nationwide

    Issue Number:    IR-2013-88


     Fast Track Settlement Program Now Available Nationwide; Time-Saving Option Helps Small Businesses Under Audit


    WASHINGTON — The Internal Revenue Service today announced the nationwide rollout of a streamlined program designed to enable small businesses under audit to more quickly settle their differences with the IRS.
    The Fast Track Settlement (FTS) program is designed to help small businesses and self-employed individuals who are under examination by the Small Business/Self Employed (SB/SE) Division of the IRS. Modeled on a similar program long available to large and mid-size businesses (those with more than $10 million in assets), FTS uses alternative dispute resolution techniques to help taxpayers save time and avoid a formal administrative appeal or lengthy litigation. As a result, audit issues can usually be resolved within 60 days, rather than months or years. Plus, taxpayers choosing this option lose none of their rights because they still have the right to appeal even if the FTS process is unsuccessful.  
    Jointly administered by SB/SE and the IRS Appeals office, FTS is designed to expedite case resolution. Under FTS, taxpayers under examination with issues in dispute work directly with IRS representatives from SB/SE’s Examination Division and Appeals to resolve those issues, with the Appeals representative typically serving as mediator.
    The taxpayer or the IRS examination representative may initiate Fast Track for eligible cases, usually before a 30-day letter is issued. The goal is to complete cases within 60 days of acceptance of the application in Appeals.
    SB/SE originally launched FTS as a pilot program in September 2006. For more information on taking advantage of the Fast Track Settlement program, please view the short FTS video. Additional background is available on IRS.gov on the Alternative Dispute Resolution webpage and in IRS Announcement 2011-05.

    Wednesday, November 6, 2013

    Bookkeeping Tip #138

    Get Organized

    Effective bookkeeping requires keeping accurate records. Spend some time thinking about your work habits and your company’s work flow. 

    Create a paper or digital folder for storing receipts and other information, and then they designate a time each week to update their books.

    Bookkeeping tip 138

    Friday, November 1, 2013

    2014 PTIN Renewal Period Underway for Tax Professionals

    Issue Number:    IR-2013-85

    10/31/2013

    2014 PTIN Renewal Period Underway for Tax Professionals
    WASHINGTON — The Internal Revenue Service today reminded the nation’s almost 690,000 federal tax return preparers that they must renew their Preparer Tax Identification Numbers (PTINs) for 2014. All current PTINs will expire on Dec. 31, 2013.
    Anyone who, for compensation, prepares or helps prepare any federal return or claim for refund must have a valid PTIN from the IRS. The PTIN must be used as the identifying number on returns prepared.
    “We ask that you renew your PTIN as soon as possible to avoid a last-minute rush. It’s easy to let this slip as the holiday season approaches,” said Carol A. Campbell, Director, IRS Return Preparer Office.
    The PTIN system is ready to accept applications for 2014.
    For those who already have a 2013 PTIN, the renewal process can be completed online and only takes a few moments. The renewal fee is $63. If you can’t remember your user ID and password, there are online tools to assist you. Preparers can get started at www.irs.gov/ptin.
    If you are registering for the first time, the PTIN application fee is $64.25 and the process may also be completed online.
    Form W-12, IRS Paid Preparer Tax Identification Number Application and Renewal, is available for paper applications and renewals, but takes four to six weeks to process. Failure to have and use a valid PTIN may result in penalties. All enrolled agents, regardless of whether they prepare returns, must have a PTIN in order to maintain their status.
    There have been a number of enhancements to the online PTIN system since last year. They include:
    • The fully functional “Manage My Account” tool allowing preparers to self-correct almost any field at any time (including professional credentials). Previously, most changes had to be made during renewal. A phone call was required for users to make changes during the rest of the year. However, for security reasons, name changes still require written documentation.
    • Preparers can now view completed continuing education programs reported by IRS-approved providers beginning with 2013 courses. Providers report completed CE programs to the IRS based on your PTIN number. Enrolled agents must have a minimum of 16 CE hours annually and a total of 72 hours every  three years. Others can also view voluntary programs completed. If something is missing, contact your provider directly as we only display what providers send to us.
    • Planning to take a year off for any reason? A new function allows certain preparers to inactivate their PTINs voluntarily and then reactivate the same number when they return to work. This is only for those preparers who plan to take a full year off. If you are paid to prepare tax returns during any part of a year, you must have a valid PTIN. Note: Enrolled agents must maintain a valid PTIN each year in order to maintain their EA credential and therefore are not eligible to inactivate their PTIN.

    IRS Warns of Pervasive Telephone Scam

     Issue Number:    IR-2013-84

    IRS Warns of Pervasive Telephone Scam
    Tax Scams: 
    10/31/2013
    WASHINGTON — The Internal Revenue Service today warned consumers about a sophisticated phone scam targeting taxpayers, including recent immigrants, throughout the country.
    Victims are told they owe money to the IRS and it must be paid promptly through a pre-loaded debit card or wire transfer. If the victim refuses to cooperate, they are then threatened with arrest, deportation or suspension of a business or driver’s license. In many cases, the caller becomes hostile and insulting.
    “This scam has hit taxpayers in nearly every state in the country.  We want to educate taxpayers so they can help protect themselves.  Rest assured, we do not and will not ask for credit card numbers over the phone, nor request a pre-paid debit card or wire transfer,” says IRS Acting Commissioner Danny Werfel. “If someone unexpectedly calls claiming to be from the IRS and threatens police arrest, deportation or license revocation if you don’t pay immediately, that is a sign that it really isn’t the IRS calling.” Werfel noted that the first IRS contact with taxpayers on a tax issue is likely to occur via mail
    Other characteristics of this scam include:
    • Scammers use fake names and IRS badge numbers. They generally use common names and surnames to identify themselves.
    • Scammers may be able to recite the last four digits of a victim’s Social Security Number.
    • Scammers spoof the IRS toll-free number on caller ID to make it appear that it’s the IRS calling.
    • Scammers sometimes send bogus IRS emails to some victims to support their bogus calls.
    • Victims hear background noise of other calls being conducted to mimic a call site.
    • After threatening victims with jail time or driver’s license revocation, scammers hang up and others soon call back pretending to be from the local police or DMV, and the caller ID supports their claim.
    If you get a phone call from someone claiming to be from the IRS, here’s what you should do:
    • If you know you owe taxes or you think you might owe taxes, call the IRS at 800-829-1040. The IRS employees at that line can help you with a payment issue – if there really is such an issue.
    • If you know you don’t owe taxes or have no reason to think that you owe any taxes (for example, you’ve never received a bill or the caller made some bogus threats as described above), then call and report the incident to the Treasury Inspector General for Tax Administration at 800-366-4484.
    • If you’ve been targeted by this scam, you should also contact the Federal Trade Commission and use their “FTC Complaint Assistant” at FTC.gov. Please add "IRS Telephone Scam" to the comments of your complaint.
    Taxpayers should be aware that there are other unrelated scams (such as a lottery sweepstakes) and solicitations (such as debt relief) that fraudulently claim to be from the IRS.
    The IRS encourages taxpayers to be vigilant against phone and email scams that use the IRS as a lure. The IRS does not initiate contact with taxpayers by email to request personal or financial information.  This includes any type of electronic communication, such as text messages and social media channels. The IRS also does not ask for PINs, passwords or similar confidential access information for credit card, bank or other financial accounts. Recipients should not open any attachments or click on any links contained in the message. Instead, forward the e-mail to phishing@irs.gov.
    More information on how to report phishing scams involving the IRS is available on the genuine IRS website, IRS.gov.